Policies: Payments, Refunds, Camp Credit | SOCAPA.org
 

Payment Policies

Payment Policy, Deposit, Tuition & Refunds:

CORONAVIRUS UPDATES:
Please visit our Coronavirus Updates page for current information and policies regarding the COVID-19 virus.


Online Classes

A non-refundable, $50 Application Deposit, which is applied to the tuition, is required to secure a spot in each of SOCAPA’s Online Virtual Camps and Workshops. The final tuition balance is due two weeks prior to the program start date. If we have not received payment by this date, SOCAPA reserves the right to cancel unpaid applicants with no return of fees. For students who apply less than two weeks prior to the program start date, payment is due immediately upon acceptance. If SOCAPA does not accept a student who has completed their application, all fees will be returned. However, if an applicant does not complete their application and make payment by due date, and this results in SOCAPA cancelling their registration, the applicant forfeits the $50 Application Deposit as per the below timeline:

  • For cancellations two weeks prior to the start of the program, all tuition, except the $50 Application Deposit is fully refundable, less a 5% fee for payments made by credit card.
  • For cancellations that occur less than two weeks but more than one week prior to the program start date, we will refund 50% of the tuition and fees.
  • For cancellations less than one week prior to the program start date, there are no refunds, except in the form of camp credit. Camp credit is good towards any of our future camps and/or workshops and is transferable to family members with the same last name.
  • In the case that camp credit is issued prior to an online workshop, the amount of camp credit will be the amount paid to SOCAPA less a $500 cancellation fee.
  • Applicants may transfer their registrations to other open courses and/or alternate session dates at their own discretion before April 1st with no penalty or loss of deposit. Between April 1st and two weeks prior to the start of camp, transfers made to equivalent or shorter available programs will incur a transfer charge of $125. Transfers to open programs at or after this time may be requested but are not guaranteed, at SOCAPA’s discretion. Approved transfers at this time may incur a transfer charge and/or a loss of the registration deposit.


Summer Camps

A non-refundable, $50 Application Deposit, which is applied to the tuition, is required to secure a spot in each of SOCAPA’s Summer Programs. An additional Down Payment of $500 is due on January 15. The final tuition balance is due April 1. If we have not received payment by this date, SOCAPA reserves the right to cancel unpaid applicants with no return of fees. For students who apply after April 1, payment is due in full with application. If SOCAPA does not accept a student who has completed their application, all fees will be returned. However, if an applicant does not complete their application and make payment by due date, and this results in SOCAPA cancelling their registration, the applicant forfeits the $50 Application Deposit and the $500 Down Payment as per the below timeline:

  • Prior to April 1, all tuition, except the $50 Application Deposit and the $500 Down Payment, is fully refundable.
  • For cancellations between April 1 and May 1, we will refund 50% of the tuition and fees.
  • After May 1, there are no refunds, except in the form of camp credit. Camp credit is good towards any of our future camps and/or workshops and is transferable to family members with the same last name.
  • In the case that camp credit is issued prior to June 1, the amount of camp credit will be the amount paid to SOCAPA less a $1000 cancellation fee.
  • For cancellations after June 1, but two weeks prior to program start dates, camp credit will be issued for one half the amount of the tuition portion of the invoice that remains after the $1000 cancellation fee has been assessed. There will be no refund or camp credit for the Room & Board portion of the invoice after June 1.

The seasonal nature of the program precludes any refund, camp credit, or reduction for late or non-arrival, early withdrawal or student cancellation within two weeks of the program for any cause. Students sent home in violation of our rules, for medical reasons, or at the discretion of the student, family, or SOCAPA, will receive no refund. SOCAPA recommends that parent/guardians purchase 3rd party program cancellation insurance, such as AMSkier’s Peace of Mind camp insurance.

Applicants may transfer their registrations to other open courses and/or alternate session dates at their own discretion before April 1st with no penalty or loss of deposit. Between April 1st and two weeks prior to the start of camp, transfers made to equivalent or shorter available programs will incur a transfer charge of $125. Transfers to open programs at or after this time may be requested but are not guaranteed, at SOCAPA’s discretion. Approved transfers at this time may incur a transfer charge and/or a loss of the registration deposit.

Cancelation Policy

SOCAPA reserves the right to cancel or alter some aspect of a program, including program itinerary, dates, location or duration, as a result of unforeseen circumstances, or for any other reason. SOCAPA is not responsible for costs incurred by a student’s family in preparing for a program that is altered or cancelled. Student and parent/guardian acknowledge that if student is dismissed or departs for any reason, or chooses to return early from the program, no refunds can be granted. Further, student and parent/guardian are responsible for any and all costs of early departure whether for medical reasons, dismissal, personal emergencies or otherwise. These costs include, but may not be limited to medical evacuation and costs, medical treatment, plane, train, taxi or bus fare, meals, accommodations, and compensation and expenses for staff that may accompany student. Parent/guardian should understand that staff might not accompany students leaving early for any reason on any part of their trip home. In addition, if parent/guardian cannot be reached when and if their teen returns home early, the Emergency Contact Person designated on your SOCAPA application will be contacted for notification and communication purposes.

Damage Deposit

All accounts must have a credit card on file. At the start of the program, a $250 hold will be put on the credit card on file. Any incidental charges like lost room/meal key fees, equipment/property damage fees and/or extra cleaning fees will be taken out of the damage deposit hold and the amount will be put through on the credit card at the end of the program. The remaining balance on hold will be released. If damages are greater than $250, SOCAPA will contact parent/guardian prior to charging the credit card on file. If a student does not incur any additional fees, the entire hold will be released and no additional amount will be put through on the card.

Camp Insurance:

SOCAPA highly recommends that parent/guardians purchase program cancelation insurance. One option for Camp Insurance is available through AMSkier Insurance, though many options of coverage are offered by other companies as well. SOCAPA also requires that participants have medical insurance for the duration of the SOCAPA program, which can often be bundled with cancelation insurance for families who don't already have a medical insurance policy. Parent/guardians understand that they are responsible for all costs associated with the medical care or treatment of their child, while on program or otherwise, including those costs that may not be covered by this purchased insurance or their own personal medical insurance.

In previous years, students have had positive experiences with TravMark for their trip and medical insurance.