Policies: Payments, Refunds, Camp Credit | SOCAPA.org

Payment Policies

Payment Policy, Deposit, Tuition & Refunds:

Please visit our Coronavirus Updates page for current information and policies regarding the COVID-19 virus.

A non-refundable, $500 deposit, applied to the tuition, is required to secure a spot in each of SOCAPA’s Summer Programs. The final tuition balance is due May 1, 2020. If we have not received payment by this date, SOCAPA reserves the right to cancel unpaid applicants with no return of fees. For students who apply after May 1, payment is due in full with application. If SOCAPA does not accept a student who has completed their application, all fees will be returned. However, if an applicant does not complete their application and make payment by due date, and this results in SOCAPA canceling their registration, the applicant forfeits the $500 deposit and fees as per the below timeline:

  • Prior to April 1, 2020, all tuition, except the $500 deposit, is fully refundable*.
  • For cancelations between April 1, 2020 and May 1, 2020, we will refund 50% of the tuition and fees.
  • After May 1, there are no refunds, except in the form of camp credit. Camp credit is good towards any of our summer 2021 programs and is transferable to family members with the same last name.
  • In the case that camp credit is issued prior to June 1, 2020 the amount of camp credit will be the amount paid to SOCAPA less a $1000 cancelation fee.
  • For cancelations after June 1, 2020, but two weeks prior to program start dates, camp credit will be issued for one half the amount of the tuition portion of the invoice that remains after the $1000 cancelation fee has been assessed.
  • There will be no refund or camp credit for the Room & Board portion of the invoice after June 1.
  • * Full refunds will be issued less a 5% processing fee for credit card payments/refunds and less bank fees for wire transfers. Payments made via check, cash, money order and/or bank check will be refunded in full.

The seasonal nature of the program precludes any refund, camp credit, or reduction for late or non-arrival, early withdrawal or student cancelation within two weeks of the program for any cause. Students sent home in violation of our rules, for medical reasons, or at the discretion of the student, family, or SOCAPA will receive no refund. See below for options of 3rd party camp insurance.

Registrations for any camp session may be transferred to other sessions with no penalty prior to May 1. After this time, transfers may incur a $250 transfer charge, or may not be possible, at the discretion of SOCAPA staff.

Cancelation Policy

SOCAPA reserves the right to cancel or alter some aspect of a program, including program itinerary, dates, location or duration, as a result of unforeseen circumstances, or for any other reason. SOCAPA is not responsible for costs incurred by a student’s family in preparing for a program that is altered or canceled. Student and parent/guardian acknowledge that if student is dismissed or departs for any reason, or chooses to return early from the program, no refunds can be granted. Further, student and parent/guardian are responsible for any and all costs of early departure whether for medical reasons, dismissal, personal emergencies or otherwise. These costs include, but may not be limited to medical evacuation and costs, medical treatment, plane, train, taxi or bus fare, meals, accommodations, and compensation and expenses for staff that may accompany student. Parent/guardian should understand that staff might not accompany students leaving early for any reason on any part of their trip home. In addition, if parent/guardian cannot be reached when and if their teen returns home early, the Emergency Contact Person designated on your SOCAPA application will be contacted for notification and communication purposes.

Damage Deposit

All accounts must have a credit card on file. At the start of the program, a $250 hold will be put on the credit card on file. Any incidental charges like lost room/meal key fees, equipment/property damage fees and/or extra cleaning fees will be taken out of the damage deposit hold and the amount will be put through on the credit card upon receipt of the damage report from the host college. The remaining balance on hold will be released. If damages are greater than $250, SOCAPA will contact parent/guardian prior to charging the credit card on file. If a student does not incur any additional fees, the entire hold will be released and no additional amount will be put through on the card.

Camp Insurance:

SOCAPA highly recommends that parent/guardians purchase program cancelation insurance. One option for Camp Insurance is available through AMSkier Insurance, though many options of coverage are offered by other companies as well. SOCAPA also requires that participants have medical insurance for the duration of the SOCAPA program, which can often be bundled with cancelation insurance for families who don't already have a medical insurance policy. Parent/guardians understand that they are responsible for all costs associated with the medical care or treatment of their child, while on program or otherwise, including those costs that may not be covered by this purchased insurance or their own personal medical insurance.

In previous years, students have had positive experiences with TravMark for their trip and medical insurance.